Looking for Tauranga houses to rent?
5 tips for a winning application
Tenants missing out on securing a property in a competitive rental market often wonder what they could have done differently or better to secure the property they were applying for. Many factors come into play when a property manager or landlord is choosing tenants for their property so it’s helpful to know how to maximise your chances of being at the top of the selection list.
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Tip 1: Be prepared in advance with supporting documentation
Your chances will be improved if you have all the necessary documentation collated and ready to produce immediately on request. These include a summary of your payment history from your previous rental agent; positive reference letters from your previous landlords and even testimony from current employers; proof of employment such as a letter of employment, contract or pay slips; pet references from past or current landlords stating the condition of the property on vacating and disturbance levels while you were there.; photocopies of your driver’s licence and/or passport; a cover letter reinforcing the reasons why you feel you are the best candidate for the property is also a way of showing how highly motivated you are. And if you are applying along with other housemates/applicants make sure that they also have these important papers ready to go so that the application process is not hindered by missing documentation.
Tip 2: Complete a detailed tenancy application ahead of time
Once you have made telephone contact with the property manager to arrange a viewing time, request a rental application. Rentlink has an application on our website so fill it in via Trade Me’s Tenancy Tracker and also have a hard copy printed prior to your first visit to the property. Alternatively, you can submit your completed application online as soon as you’ve concluded your inspection. Let the property manager know straight away that you are interested in being considered and advise that your application is imminent. This shows them that you are serious, organised and prepped, and again makes the job easier for him or her to consider your bid for tenancy. In a competitive rental market, advantages can be gained by having all the necessary documents completed and ready to go. The rental application should be as comprehensive as you can make it. The more information about your prior rental history a manager has access to, the better your chances of getting shortlisted for the property.
Tip 3: Face to face first impressions count
The old saying about not having a second chance to make a first impression could have been written by a property manager! At the property inspection meeting, shake hands, use their name, make good eye contact and have a polite, friendly, enthusiastic manner. Express positivity about the property as you are conducting your viewing and bear in mind that your attitude and demeanour will be influencing the decision on who the property manager believes is the best tenant for the home. As you walk around, treat the property with respect as a preview of how you might act if you lived there. If it is an open home viewing be respectful of other visitors at the property and avoid distracting the property manager at the time with a lot of questions. A good way to follow up would be to say, “I have some further questions, when is a good time to give you a call?”
Tip 4: Proactively follow up on your application
If you have not heard back from the property manager about your application after 2-3 days, it doesn’t hurt to give them a friendly call or email to follow up and to ask whether there is anything further you can send through - perhaps again reiterating your interest in being the successful applicant. It can take time to process the paperwork and when a property manager has a number of tenancy applications to vet, there may be a delay while this is being done. Again, this follow-up shows that you are proactively seeking consideration for the property and maintaining your interest.
Tip 5: Unsuccessful? Get feedback!
It is always a disappointment to find out that you have not been the successful tenant for a property. The natural inclination is to walk away and disconnect from that property manager. Before you do, call them and ask for constructive feedback on why your application was declined. In the course of that conversation, two things may happen: firstly, you’ll receive invaluable advice on how to optimize your application next time around and be the successful applicant and secondly, you establish rapport with the property manager showing them you have initiative and enterprise. You never know, they may have another property coming up that they will keep you top of mind for.
At the end of the day, you may do all the right things and still feel frustrated that you have missed out on your dream rental home. However, ensuring that you have your ducks in a row and tackling the process with a positive and methodical mindset places you in a much better position than most, to show that you are the best tenant for the property.
"I focus on what I do best, managing property with passion and professionalism, linking people to property. So, if you want to enjoy the Rentlink experience with all these benefits and more then give me a call for a confidential chat."
Rosemary Van der Velden
Rentlink Property Management 022 657 9530
Written by: Admin on 18/07/2019
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